Process for Refund of Admission Fees (As per UGC Guideline)
- Candidates must apply for withdrawal/cancellation of admission through the Online Admission Portal within the timeframe mentioned in the latest admission notice.
- Along with the online request, candidates must submit the following documents in person at the Institute Office:
- Handwritten application
- Completed Admission Form
- Payment receipt
- Refunds (after applicable deductions, if any) will be made only through online mode (Cheque/NEFT/RTGS).
- If the fees were collected through the Government portal, the refund will be processed by the concerned department. If collected through the Institute portal, the refund will be processed by the Institute.
- Refund processing will follow the Institute’s own timeline.
Documents to be Submitted
- Cancelled Form / Filled Online Application Form
- Bank Details (Bank Name, Branch, Account Number, Account Holder’s Name, IFSC Code)
- Admission Fees Payment Receipt
- Copy of Admission Withdrawal Confirmation issued by the Institute Authority
Important:
No refund of fees will be made for candidates admitted under the Fee Waiver scheme.
In pursuance of the guidelines issued by the University Grants Commission (UGC) vide letter No. F.2-71/2022(CPP-II) (C-114545) dated 12/06/2024, Kaliabor College hereby notifies the policy regarding refund of fees on cancellation of admission/migration of students for the Academic Session 2024–25 and subsequent sessions.
For any admission schedule extending or commencing beyond/after 31st October 2024, the provisions of the UGC Notification on Refund of Fees and Non-Retention of Original Certificates (October 2018) shall apply, as detailed below:
| Sl. No. | Percentage of Refund | Point of time when notice of withdrawal of admission is received |
|---|---|---|
| 1 | 100% | 15 days or more before the formally notified last date of admission |
| 2 | 90% | Less than 15 days before the formally notified last date of admission |
| 3 | 80% | 15 days or less after the formally notified last date of admission |
| 4 | 50% | 30 days or less but more than 15 days after the formally notified last date of admission |
| 5 | 0% | More than 30 days after the formally notified last date of admission |
Refunds will be processed in accordance with UGC guidelines and the Institute’s refund policy. Download the Policy
Process for Refund of Examination (Centre) Fees
- Admitted students may request a refund of Examination/Centre fees only in cases of duplicate payment or incorrect payment. No other reasons will be entertained.
- Students must submit original proof of duplicate or incorrect payment for verification by the concerned authority before refund processing along with application form (Form R2) Download Form R2 .
- Examination/Centre fee refunds will be processed in bulk batches only. Individual payments will not be made separately. Refunds for a particular period will be initiated together after completion of the form fill-up process.
Note:
Refunds of University-deducted fees must be taken up directly with the concerned University. Such refunds cannot be initiated or processed by the Institute, as these payments are made directly to the University by students without routing through the Institute. Students are therefore advised not to approach the Institute for such refunds.